UROP Deadlines
In general, UROP deadlines are set for the second Monday in October (for spring projects), the third Monday in March (for summer or fall projects) and the last Monday in June (for fall projects). This deadline is for students to submit their applications and proposals.
Once the deadline has passed, faculty mentors have five days to submit their recommendations. When those are all in, it usually takes a day or so for the Office of Undergraduate Research (OUR) to make sure all applications are complete before assigning the application materials to the colleges for review.
UROP Review Process
Colleges typically have three weeks to review applications once they are complete. It is expected that each application will have at least two reviewers. It is the responsibility of the UROP Coordinator to disseminate application material to committee members for review and to submit the reviewers' recommendations to OUR through the application and review portal. Please save all entries as a draft and wait to submit your recommendations until all student feedback has been entered.
OUR has launched a new system through InfoReady for all OUR program applications, recommendations, and reviews as of spring 2026. To help with the transition, we've shared an instructive video and slide presentation for UROP coordinators.
Collegiate Review + Rubric
There is a rubric agreed upon by the colleges and OUR that should be generally followed when reviewing applications. Once colleges have completed their review process, UROP Coordinators send their recommendations for each student through the InfoReady portal. Coordinators will be asked to convey reviewers' recommendation (or not) for approval, constructive comments to share with the student and faculty mentor, including reasons for non-approval, and the application's rank among other applications in the round.
Final Review
OUR does a final review (taking into consideration things like the need for IRB or IACUC approval, incomplete previous UROP awards, whether the student has already been awarded the maximum two awards, and whether the project is actually research). In addition, funding limitations sometimes necessitate that applications approved by the colleges must be turned down at the central level. UROP Coordinators will be informed ahead of the application round what percentage of applications should be recommended for approval.
Notification of Decisions
At the end of the OUR review, all students will either be notified that they are approved, not approved, or pending which means they will be approved when they have completed missing requirements such as IRB approval or the completion of all ending requirements for a previous award. At this time, OUR will also notify all college coordinators of the review results for their colleges.
About the UROP Ending Requirements
At the end of a UROP project, students must submit a 2-3 page final report, fill out an evaluation form, and submit information about the required presentation. Faculty mentors need to submit a verification of completion. All of these materials are to be submitted on the UROP page through the link under Ending Requirements. Students may not receive their final stipend payment until all materials, including the mentor portion, are submitted. For students graduating at the end of their projects, they must be done with all ending requirements by the end of the month prior to graduation as we are not able to pay them once they graduate.
Coordinators Group
Current UROP coordinators are listed here. Particularly for those who are new to the process, it can help to ask questions of each other as well as of OUR. Typically, OUR will schedule a meeting with all UROP Coordinators once each semester via Zoom so that the coordinate campuses can take part.